VDRs are becoming more and more popular among businessmen all over the world. Investment bankers, lawyers and top managers of companies are in a search of the functional and secure space to store their information and to work on diverse projects. Hence, currently, virtual room vendors provide the deal-makers with extremely important services as decent virtual data rooms are capable of fulfilling the expectations of the most exacting and difficult businessmen. After all, virtual repositories must enhance business processes ran by companies, organizations, etc. The following advantages VDR users have an opportunity to experience while working with a virtual room:
A virtual repository was developed to protect secret and sensitive corporate documents. All the files are encrypted, watermarked and are non-readable for those who are not supposed to see them. The user verification takes two stages in order to eliminate the risk of, for instance, access with the help of stolen devices. It means that, the documents are secured from external intrusions and internal misuses. Moreover, backups performed on a regular basis protect data from destruction in a case of technical collapses.
A virtual platform can be entered by plenty of users at one moment: this trait provides employees with an opportunity to work with the information simultaneously. In addition, efficient features of the room (upload, search, integration with certain software) save a considerable amount of time when it comes to execution of the simple and routine tasks.
An opening of a VDR is less expensive than an organization of a analogue data repository: it is not required to rent a space and make hard copies of documents. In addition, not that many employees are required to ensure safety of the VDR.
Comfort of exploitation
Simple interface is a characteristic that makes the usage of a virtual room quick and easy. As no special training is needed VDR visitors can work inside the platform intuitively and concentrate on the work, not on the technical aspects intrinsic to the platform.
Convenient file system
A VDR administrator is the one to impose certain logic on the systematization process: all the virtual copies of the documents should be organized properly. Novel search tools such as full-text search and filtering capabilities guarantees that file system will be easier to utilize. In addition, room users can have are opportunity to embed links from a particular file to the other one and to distinguish favourite files.
Full access control
A virtual room provides its supervisors with the right to decide what kind of VDR users may browse what data and how long for. It means that, there are numerous levels of data accessibility and restrictions can be applied to the diverse VDR visitors, categories of users, documents, folders, etc.
Ease of cooperation
As it is possible to open a room for all the users who possess a login and a password, it is easier to communicate with the partners. There is no need for personal meetings considering all the data can be shared and discussed inside a data room.
Audit reports that are delivered on a regular basis allow the room administrators to follow the activity of all the visitors that are allowed to enter a virtual platform. Hence every action that occurred in the VDR was registered and in a case of arguments, unauthorized data sharing or other troubles the audit report might be utilized as evidence.
VDR vendors are being in charge of making all the information stored in the virtual room abide by the legal requirements and standards. Hence, the data room administrator is not supposed to feel anxious about the proper data formats and various legal troubles.
A well-prepared support team and a project manager are expected to assist users working in a virtual data room almost instantly. It helps to deal with unsuspected emergency situations and to ward off a possible crisis. The benefits mentioned above allow you to find out how a decent data room may enhance your business and brace you in a course of numerous negotiations. Along with these functions, diverse virtual rooms will equip you with advanced and special functions. But you need to be sure in your expectations and to select the VDR which does not try to puzzle you with complicated abbreviations and astonish you with the options that you do not use. Thus, be attentive and select the virtual room which fulfills your needs.